We are proactive, reliable and efficient Chartered Tax Advisers.
Our process is simple and designed to ensure that the time investment required from you is kept to a minimum.
You will not be asked to complete standard templates. You will not have trainees working on your claim. You will receive a service tailored to suit you.
The 10-step process outlined below will give you an idea of how we work. However, each step is modified to suit your individual business needs.
1 First Call
- Answer any questions you have about us, our process, and R&D tax relief.
- Talk through some basic information to assess whether your company qualifies.
- Arrange a time to meet you and discuss the detail and next steps.
2 First Meeting
Every company is different. This short meeting helps us to understand you and your individual business needs. We will agree next steps and ensure that our process is tailored to suit you.
Very importantly, we will also fully brief you on what qualifies for R&D tax relief, in simple terms!
3 Information Collection
We will initially need to collect some basic, readily available financial and project information (e.g. accounts, tax returns, payroll data).
We can work with you, your accountant or an internal finance team to do this. The format of information is not important, we will work with what you have.
Leave this to us! This will be when we undertake detailed analysis of your company’s financial information. It will form the basis of the R&D claim and help us to identify where your claim can be maximised.
5 Project meeting
This will likely be the most time-consuming part of the entire process for you. It will usually take around 2 hours and will require the key staff involved in your R&D projects. We will need to cover:
- Specific questions based on our analysis of the company’s financial and project information.
- The technical detail of a few of your projects (which we will identify with you prior to the meeting).
Although this may sound like a long meeting, it is actually where we can save you the most time. We will collect the information we need through discussion with you/your staff and prepare all documentation on your behalf.
It will usually take us a couple of weeks to prepare an R&D claim after the project meeting but if there is an urgent deadline, we will find a way to meet it for you.
It is important that you understand how we have prepared the R&D claim.
We are happy to meet with you again to talk through our analysis and the claim documentation, or we can discuss it remotely.
After this review, we will finalise the claim documents and ask you to approve them by email.
We can submit an amended tax return to HMRC on your behalf, or, work with your accountant to include our figures on an original tax return.
9 Processing by HMRC
HMRC will usually process an R&D claim within 28 days and make any payment due to you by BACS.
10 Record keeping and future claim optimisation
We will help you to implement or adapt your record keeping processes to robustly support and maximise future R&D claims. This can be done at a convenient time of the year for you and your business.
R&D Tax Relief
A generous tax relief opportunity for innovative and forward thinking companies, creating considerable benefits for shareholders and Directors.
The approach taken by advisers differs significantly. This affects the size and accuracy of a claim, along with the time investment required from you.
We are not what you would expect from 'typical' accountants or tax advisers. Our approach is to keep our ways of working flexible, to fit around our clients.
HMRC’s most recent ‘R&D Tax Credit Statistics’ show that the average claim for an SME is over £50,000.
Any company that uses science or technology to work on innovative projects should review whether it qualifies.
If you are already claiming, we are happy to review your most recent claim for free. We may be able to increase the value and/or make the process easier for you.
Heydon Innovation really knows its stuff! When we first met I wasn't aware of the type of work that would qualify for R&D tax credits, and I certainly didn't have the time to go through the claims process myself. They quickly identified our R&D spend that would qualify, then put together all the paperwork and dealt with the whole claims process from end to end. Such a great service, that we continue to use every year.